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This may be due to the fact that not every customer or colleague has an MS Office license or wants to use OpenOffice or LibreOffice.
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The date field in turn adds a preformatted date input field to your form.Īlthough it is possible to create a fillable PDF completely free of charge, some users still swear by the professional, albeit costly standard solution: Adobe Acrobat. This includes, for example, a slider with which the user can scroll through a fixed list of numbers (e.g.
Additional controls: Depending on the OpenOffice version, they offer additional practical functions. This way you can, for example, label checkboxes and arrange them with the corresponding text in the document. Label field: This is used to add a label to all interactive elements. Combination field: It works like a list box, but allows the user of the form to enter additional information if they don’t want to select any of the default options. The list field can also be connected to an existing data source. List field: This function creates a drop-down menu with a selection of options previously set by the form’s creator. If you combine several fields like this together, only one of them can be selected at a time. Option box: A special type of checkbox that is particularly useful for multiple-choice questionnaires. Macros are mainly used in OpenOffice Calc and work much like their counterparts in Microsoft Excel. For example, you can have your address automatically entered on a form. Macros are more or less complex command sequences, which can be accessed by these buttons, without the user having to fill out all the input fields again. Button: This function creates a button that can be linked to a macro. 
For example, the numbers available to be selected can be limited to the digits 1 to 10.
Formatted field: Here the user can enter a numerical value, which is subject to predefined rules by the form’s creator. Text field: An empty space in which the user can write a certain amount of text, for example for additional comments or as feedback on the form. A usage example: to select the correct gender on an application form. Checkbox: An empty box, which the person filling out the form can check (or another symbol) by clicking on it with the mouse, or it can be left empty. The following elements are available in the toolbar: You can use the mouse to insert interactive elements anywhere in your document. To start designing your form, all you need to do now is activate the “Draft Mode” in the toolbar.įrom now on you have free rein: Design your form with all means and tools that OpenOffice has available – text, images, objects, forms, tables, etc. This appears as a separate window, but can also be attached to the menu bar at the top of the window. Now click on “Toolbars” “Form Controls” under the menu item “View” to display the toolbar for forms. Click on “File” “New” “XML Form Document” to create a new document that allows forms to be created. We explain exactly what you need to do to create PDFs using OpenOffice Writer, the free equivalent to MS Word (in principle, these forms can also be created in all other OpenOffice applications – including Calc): If you have already worked with MS Office, you will quickly be able to familiarize yourself with these competing products: creating forms works almost the same in the various programs. Forms created with these programs retain their interactive elements even after being saved in PDF format. One possible solution is the free office application packages OpenOffice and LibreOffice. 
We explain how you can create interactive PDF forms.
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In addition, it is easier to share, analyze, and archive digital documents with customers or colleagues. This is much faster and less error-prone than manually entering information.
Using PDF forms can significantly reduce the amount of paper used in the office, since they can be filled out directly on the PC.
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In addition, PDFs ensure that documents are reproduced true to the original on any device, without compromising the presentation or formatting.įorms are also an integral part of everyday working life: Be it simple participant lists for conferences, application and registration forms, or complex invoices and financial overviews – forms regulate processes, record information, and help to create an overview.
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PDF (short for Portable Document Format) is probably one of the most popular file formats in most offices – thanks to its obvious advantages: It can contain pages of text and dozens of images, yet the file size remains relatively small, allowing PDF files to be sent quickly and easily via e-mail or the cloud.
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